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ERP – Finance, Accounts Receivable

enterprises resource planning
  • Accounts can either retain all transactions or bring forward only the balance at each period end.
  • Store multiple telephone, email, fax numbers and web address.
  • For customers with multiple sites, store separate details for each site.
  • Store memorandum information about each customer and optionally print the information on statements.
  • Group each customer to a sales territory, industrial class, regions etc.
  • Store default sales order processing information including carrier information, delivery method, price lists & discount codes.
  • Assign different payment terms to individual customers, based on the number of days from either the invoice date or the end of the current calendar month.
  • Mark each disputed invoice with a code denoting the reason for the dispute.
  • Offer settlement discount to encourage prompt payment.
  • Apportion revenue from a single invoice line to one or more General Ledger accounts.
  • Cross-refer invoices to their related cash items (and vice versa).
  • Store a memorandum for each invoice or credit note.
  • Store a memorandum for each cash transaction.
  • Record cash receipts and refunds for future periods as well as for the current period.
  • Make receipts to accounts in any currency.
  • Record credit card details or cheque number for each receipt.
  • Receive instant warnings of any credit problem as you enter an invoice.
  • Enter and allocate payments.
  • Allocate each cash item to multiple invoices, a single invoice or part of an invoice.
  • Record credit card details or cheque number for each receipt.
  • Send regular statements to customers using your own customised format.
  • Send reminder letters.
  • Charge interest on overdue debts and print the amount of interest on reminder letters.
  • Process refunds.
  • Print cheques when refunding payments to customers.
  • Process direct debits.
  • Process commercial papers.
  • Manage customer payments by documents such as letters of credit.
  • Handle write offs.
  • Set up user-defined write-off types with associated General Ledger posting code to speed processing and assist reporting.
  • Period end routines ensure that the full suite of audit trails is printed before closing the period.
  • Obtain up-to-the-minute information about each customer’s credit position.
  • Obtain a comprehensive analysis of aged debtors, showing either customers’ balances only or details of all transactions.
  • Analyse expected payments from customers who pay by commercial papers.
  • Send promotional letters to all or selected customers based on criteria held on the customer file.
  • Multi-company accounting.
  • Allow only authorised users to view, delete or change customer records.
  • Archive transactions that you no longer require in daily use and make interactive enquiries into the archived transactions.

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